Let’s Talk Roles: Accounts Payable in Microsoft Dynamics 365 Business Central
Today, we’re shining the spotlight on Accounts Payable (AP) and all the powerful tools and automation Dynamics Business Central (NAV) delivers to elevate your AP game.
From streamlining vendor relationships to ensuring financial accuracy, the AP function is the financial heartbeat that keeps operations moving. Let’s unpack the roles, features, and innovations that make this department a true business powerhouse.
Who’s Who in Accounts Payable
From clerks to managers and financial analysts, the Accounts Payable team handles vendor invoices, processes payments, and maintains accurate financial records. On the other hand, the finance department oversees the organization’s financial health, ensuring regulatory compliance and optimizing cash flow.
Key Features & Functionality
Business Central offers powerful features to assist with Accounts Payable processes, including:
- Payment Journals which simplify vendor payments with payment suggestions, bank export files, remittance advice, and invoice applications
- Item Charges that accurately value inventory by assigning costs like freight, insurance, and transportation to purchased items
- Employee Reimbursements so you can easily record and repay employees for personal business expenses
What’s New: 2025 Wave 1 Enhancements
Copilot is stepping in to supercharge your AP workflow with:
- Sales Order Agent: Auto-drafts replies, quotes, orders, and maps delivery data
- AI-Driven Suggestions: Smarter tracking for inventory and sales
- Enhanced Workflows: Automates routine tasks like PO matching
- Summarize with Copilot: Instantly condense complex orders and invoices into actionable insights
Smarter Reporting & Analytics
Business Central also offers the following reporting and analytics tools, like:
- Power BI Integration: Dive deep into your AP data with rich visualizations and real-time insights
- New Reporting Templates: Enjoy enhanced layouts and drill-downs with Excel-friendly formats
- Request Metadata in Word Layouts: Easily customize reports by accessing data object details
Seamless Microsoft Integrations
It’s possible to integrate other Microsoft tools such as Teams, Excel, and Outlook. By integrating Microsoft Teams into Business Central’s AP offerings, teams can boost collaboration with real-time workflow visibility. With Excel, users have access to advanced data analysis and reporting. With Outlook, users can manage vendor communications and send POs or invoices without leaving their inbox.
Bottom Line
Microsoft Dynamics 365 Business Central is your go-to solution for efficient, automated, and insightful accounts payable operations. And when you plug into the Dynamics Community? You’re not just using the software, you’re unlocking a powerhouse of connection, innovation, and continuous growth.
