[Margaret Knight]

In setting up a unit account there is an option “clear balance during year end close”. I would like to clarify that if checked, it would keep the monthly history, but just not roll the balances forward to the new year.

Thank you.

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Margaret Knight-Dominguez
Director of Finance
Construction Labor Contractors LLC
Richfield OH
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[Bert Green]

Margaret,

Your thinking is correct on this. That box will make it so the balance does not roll forward to the next year. All of your history will still be there.

I was quite happy when that was added to GP as otherwise I had to make sure all of the year-end reports were run and then do a JE to close out the unit accounts and then close the year.

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Bert Green
GP Developer/GP Administrator
Berger Transfer & Storage, Inc.
Saint Paul MN
GP2015/MR CU11
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[Margaret Knight]

Thank you very much!

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Margaret Knight-Dominguez
Director of Finance
Construction Labor Contractors LLC
Richfield OH
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[Anthony Guanci]

Nice tip…thank you very much.

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Anthony Guanci
Sr. Manager, Accounting
MorphoTrust USA
Billerica MA
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[Brad Johnson]

You are correct. it will keep the monthly data, but zero our the Period 0 at the beginning of the following year.

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Brad Johnson
Financial Analyst
Samtec Inc.
New Albany IN
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[Peggy Link]

Wonderful to hear about this!  Was not previously made aware of it.  Does anyone know if there is a way to update all unit accts at once with this feature?

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Peggy Link
Assistant Controller
National Business Furniture, LLC
Milwaukee WI
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[Bert Green]

Peggy,

We didn’t have too many so I did it manually. If you have a lot you could go the SQL route. The field that this item is stored in is the Clear Balance field in the GL00100 table.

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Bert Green
GP Developer/GP Administrator
Berger Transfer & Storage, Inc.
Saint Paul MN
GP2015/MR CU11
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