[Brian Buhler]

There is an open cash receipt transaction that does not appear in the Apply Sales Document window for a customer;  however, the document does show open when running reports or in the Transaction inquiry window.  Appears the issue has to do with the Corporate Customer Number.  In the RM Open Table RM20101 the transaction shows a different customer number in the Corporate Customer Number Field than the Customer Number of the transaction.  Both the customer number of the transaction and the corporate customer number are parent customers. 

What is the best way to fix?  Does someone go into RM20101 and update the Customer Number in the Corporate number field to the correct customer number. What issues might this cause?  This transaction was entered in September, and would have already have been cleared in bank reconciliation. Do we void and reissue the transaction, will that create an issue with the bank reconciliation?

How does something like this happen? Below is the transaction from RM20101 from Power Query

CUSTNMBR

CPRCSTNM

DOCNUMBR

BACHNUMB

BCHSOURC

TRXSORCE

RMDTYPAL

CSHRCTYP

DOCDATE

POSTDATE

PSTUSRID

GLPOSTDT

DEX_ROW_TS

DEX_ROW_ID

C00000206

C00000283

0000015732

ACHDEP090216

RM_Cash

RMCSH00003249

9

1

9/2/2016 0:00

9/12/2016 0:00

mperez

9/2/2016 0:00

11/7/2016 15:32

1800266

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Brian Buhler
Controller
Kelsey National Corporation
Los Angeles CA
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[Frank Heslin]

Hi Brian,

The first thing I would do is run Reconcile on the CUSTOMER ID in the CUSTNUMB field from your query only. (If you run it for ALL, you will bog down your system, and your GP users won’t be happy with you!) 

I would run it for both:

Current Customer Information & Outstanding Document Amounts. 

As far as the why this happens?  Easy answer: it’s software, things happen;-)  Real answer: it could be any number of things like an interruption with the database during processing.  Sometimes you never ‘know’ why some things happen.  Other times you are able to determine the root-cause.  But unless it becomes a recurring problem, I wouldn’t spend too much time on why it happened, I would just fix it & move on!

Let us know what you find.

Hope this helps!

——————————
Frank Heslin
Financial Systems Administrator
ExamWorks, Inc.
Atlanta GA

Member, GPUG Advisory Committee
Chairman, Georgia Regional GPUG Chapter
Summit 2016 Track Leader

GP2015 R2
MR CU14

Follow me on Twitter: @Automate_It

GPUGGA – http://www.gpug.com/Atlanta

*** Help Us, Help You…provide enough info so that we don’t have to ask for more:) ***
*** If you solve your issue please share the solution to assist others! ***
————————————————————————-

[Brian Buhler]

Thanks…I ran reconcile by Current Customer Information for each customer and then ran if for Outstanding Document Amounts. 

The Outstanding Document Amounts process resulted in a zero.  The Current Customer Information resulted in changes, in the Unposted section went 1,929.89 before reconcile and 2052.59 after reconcile a change of 122.7.  There are cash receipts pending posting for 2,052.59.  The Aging Period went for (24,145.50) before reconcile to (210) after reconcile–the amount of the transaction.  The Corporate Customer number did not change and the Document still does not show in Apply Sales Documents. 

The transaction does show in the Receivables Transaction Unapply in the Professional Service Tools Library (as Open)

——————————
Brian Buhler
Controller
Kelsey National Corporation
Los Angeles CA
————————————————————————-

[Frank Heslin]

Which Customer ID is it under when you saw it in PSTL?

——————————
Frank Heslin
Financial Systems Administrator
ExamWorks, Inc.
Atlanta GA

Member, GPUG Advisory Committee
Chairman, Georgia Regional GPUG Chapter
Summit 2016 Track Leader

GP2015 R2
MR CU14

Follow me on Twitter: @Automate_It

GPUGGA – http://www.gpug.com/Atlanta

*** Help Us, Help You…provide enough info so that we don’t have to ask for more:) ***
*** If you solve your issue please share the solution to assist others! ***
————————————————————————-

[Brian Buhler]

It is under the C00000206, which is the one that it should be on.  My IT staff indicated that they could change the Corporate Customer number field to C000000206 instead of C00000283.  My biggest reluctance is if changing it would create other issues.  

——————————
Brian Buhler
Controller
Kelsey National Corporation
Los Angeles CA
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