[Tiffany Byrd]

??Hello All,
My organization is looking to implement a new purchase order (PO) system. We were wondering how other GP users have set up their PO system. Do you have any recommendations on setting up a solid PO system, some best practices or any suggestions on policies that worked and may not have worked? Any input would be helpful. We do use a third party vendor for our vendor invoices that synchronizes with GP to process and pay our accounts payable invoices. I look forward to hearing how other GP users have implemented their PO system.

Thank you in advance,
Tiffany Byrd

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Tiffany Byrd
American Society of Health-System Pharmacists
Bethesda MD
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[Thomas Hill]

Our company only uses purchase orders to buy product and services for resale.  We have two GP companies is for product we purchase to have shipped to us.  It is received by those on the dock into inventory.  It is ‘finished’ and shipped out.

The other company is for drop=shipments to our customers.  Sales orders are created, and vendor purchase orders are created and linked to the sales order.  For all but one vendor, we manually key the AP invoices receiving into inventory.  The one vendor is one we do a lot of volume with, and we use EDI to import the invoices.  It works nicely.  

After posting the payables batch, the sales orders are transferred to invoices, and sent to the customers.  If an item is received it can be invoiced.  I hope this helps in your thought processes.

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Thomas Hill
Staff Accountant
M&A Technology, Inc.
Carrollton TX
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