Payroll Advance code and W2

  • Payroll Advance code and W2

    Posted by DSC Communities on December 6, 2016 at 1:41 pm
    • John Stabler


      December 6, 2016 at 1:41 PM

      without getting into the long details we need to give a manager an advance (as a check), so he cancash the check and give the money to the employee needing the money.  The employee at present does not have a local bank and has lost his Drivers license so he cannot personally cash the check.  I know this sounds suspect but this is legit…  🙂 

      We will then take the money back on the other individuals next commission paycheck.  I know that this is convoluted, but this is the way we are going to have to do it unless someone on this forum has a better answer.

      But my real question is … will the advance to the manager show up on his W2 as wages… when they are not his wages.

      i was also thinking about doing the advance as a negative deduction rather than a pay code, which may be better.

      Thank you for any and all help.

      John Stabler
      ConsultNet LLC
      South Jordan UT

    • Chris Hadden, CPP


      December 6, 2016 at 5:17 PM


      Have you considered cutting this advance to the manager outside of Payroll, through AP/Purchasing?

      I’ve never experienced this exact situation firsthand, however my gut tells me it might be easier to make adjustments through AP rather than Payroll.

      Chris Hadden, CPP
      Technical Sales Manager
      Greenshades Software
      Jacksonville FL

    • Hugh McVeigh


      December 7, 2016 at 9:00 AM

      I would think the easiest way to handle this would be to go to the employee card, change the name to the managers name,

      Cut the check,

      Then change the name back.  Of course you want to have ALOT of doumentation and company sign offs on doing this

      Hugh McVeigh
      Sr. Accounting Manager
      Winterthur Museum, Inc.
      Winterthur DE

    • Shari Bruno


      December 7, 2016 at 9:47 AM

      You can run this through AP and cut a check to the manager as a vendor.  That way it will stay off his W2. 

      Shari Bruno
      Accounts Payable Specialist
      Bible League International
      Crete, IL

    DSC Communities replied 7 years, 4 months ago 1 Member · 0 Replies
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