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[Susan Miller]

Hi!  We currently pay most of our invoices by check.  However, these past couple of months have shown that we may need to change this method.  Is it possible to pay invoices via ACH through GP Dynamics or do we need to purchase a third party product to work with it?  Thank you!

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Susan Miller
Senior Accounting Manager
Radiological Society of North America
Oak Brook IL
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[Samantha Higdon]

Hi ,

GP can absolutely handle ACH.  Essentially the process works as follows:

Prep Work:
1.) Get with Bank to confirm they can do ACH uploads (NACHA file) and what those file requirements look like.
2.) Configure GP to handle ACH for the bank account.  Googling Dynamics GP Set up for EFT Payables (or something similar) will yield numerous walkthroughs on how to do this.  If you’d like me to send a few options as well, let me know.
3.) Test upload to bank to confirm file format meets specifications.  Banks have different testing processes so you may be able ot use the Test company (if you have one).

Post Setup:  For vendors that are set up for EFT by address ID:
1.) Create a separate payment batch (checks and EFT’s/ACH cannot be combined in the same batch).  Denote on the batch that it’s an EFT/ACH batch.
2.) Process runs largely as normal except you don’t print checks.  At the end of the process you generate a file (usually CSV or txt) that you upload to the bank which the bank then uses to disburse funds.

Does that generally make sense?  We can naturally go into much more detail here, but I want to make sure the general overview of the process makes sense and seems like it would fit your needs.

Thanks,

Samantha 

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Samantha Higdon ,CPA,CGMA
Consultant
Lagom, LLC
Carmel IN
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[Susan Miller]

Hi Samantha!

 

Thanks so much for the information.  This is something we can definitely start with and it does make sense.  I appreciate your help!

 

Susan

 

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[Ryan Galang]

Hi Susan,

Just in case you haven’t reviewed this article yet:

KB – Guidelines to follow when you generate EFT files or EFT prenote files in Electronic Funds Transfer for Payables Management or Receivables Management in Microsoft Dynamics GP
https://support.microsoft.com/en-ph/help/945955/guidelines-to-follow-when-you-generate-eft-files-or-eft-prenote-files

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Ryan Galang
BTP Technologies LLC
CHANTILLY VA
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[Susan Miller]

?Thanks, Ryan for the article!

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Susan Miller
Senior Accounting Manager
Radiological Society of North America
Oak Brook IL
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[Karen Wainwright]

Hi Susan,

Dynamics GP provides inherent support for ACH payment, as does the Mekorma Payment Hub.  It’s pretty straight-forward to understand how to implement and we have published a video that can show you how: https://www.youtube.com/watch?v=vP5WRZFtz3w&t=362s

In addition, there are upcoming solutions for outsourcing your AP batches through a provider that supports payment methods such as checks, ACH and credit card payments.  In this way, you set it up through the Payment Hub itself so that checks, ACH and credit cards get sent and paid through a single batch, fully eliminating check printing. Let me know if you have any questions.

Thanks,

Karen

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Karen Wainwright
Sales Consultant
Mekorma
Pittsburgh PA
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[Jo deRuiter]

Hi

I wrote a detailed blog posting (2 part) on exactly how to do this:

https://community.dynamics.com/gp/b/gplife/posts/jo-s-did-you-know-you-can-set-up-and-use-electronic-payments-in-dynamics-gp-you-can-send-funds-and-receive-them-a-game-changer

https://community.dynamics.com/gp/b/gplife/posts/jo-s-did-you-know-you-can-set-up-and-use-eft-in-dynamics-gp-you-can-send-funds-and-receive-them-a-game-changer-part-two?

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[Kim Peterson]

The suggestions are great.  If you’d like a different option that doesn’t require gathering the bank info for ACH – Deluxe has eChecks.  
eChecks offers a fast way to get vendors paid – simply by emailing them payments that they can bring to the bank. It’s a low-cost payment solution offering all of the benefits of paper checks with the added convenience and speed of an online payment system.

You can do an eCheck one at a time in the portal or import your check information and do a thousand.  The fees are around $.20/check – so an amazing solution to consider as well.

I’d check out what is recommended – but also look at this as an option.

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Kim Peterson
701-261-7307
Kim@DynamicsConnections.com
#KimPetersonGP
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