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[Lisa Sawdey]

At GPUG Summit I recall hearing how you can set defaults in AP so that items entered as manual payments still have a check remittance and the ability to reprint check stub at a later date is available. Could anyone advise how to set that up as my default?

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Lisa Sawdey CFE EA
Controller
Afgritech LLC
Watertown NY
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[Shari Bruno]

Hi Lisa,

I’m unaware of a default setting in Purchasing that will create a remittance from a manual payment, but you can create a remittance after applying the invoice to the payment, and the remittance will have the option to recreate the check stub.  Or you can use Edit Check in Purchasing>Transactions instead of Manual payments:

This will prompt a check to be printed, though you don’t have to physically print it, and it also creates a check payment in the bank rec.  You can’t enter invoice information into the Edit Check window, but if an invoice is already entered you can apply through this window, and regardless of when the invoice is applied to the payment, you can recreate the check stub.

I’m interested to see the other responses to this.  Two of our companies only create manual payments, and if there’s a way to have a remittance print for them without creating additional steps, that would be wonderful.

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Shari Bruno
Accounts Payable Specialist
Bible League International
Crete, IL
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