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[Lydia Ebinyo Derri]

Hello,

I’ve found that when you write a note regardless of where in GP, that the notes gets stored in SY03900.  What I need to know is does GP store the user that entered that note.  Also, if this information is stored, what table stores this information or could you provide a SQL query that can pull in this information.

Thanks

Dynamics GP 2013 R2

Mulit-Entity R2

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Lydia Ebinyo Derri
OSU Physicians, Inc
Columbus OH
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[Victoria Yudin]

Hi Lydia,

With out of the box functionality, the user who wrote the note is not stored anywhere in GP. I usually recommend that users put the date and their initials in the note, for example:

11-16-2016 – VY – Note note note note note

12-14-2016 – AB – Another note another note

That way it makes it very simple for everyone using the notes to see the information without having to create separate reports, customize tracking the user, etc. 

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Victoria Yudin
Microsoft Dynamics GP MVP 2005-2016
Flexible Solutions, Inc.
http://www.GPReportsViewer.com
http://victoriayudin.com
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[Pam Palmer]

We follow the same format as Victoria for keeping track of notes in our system.

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Pam Palmer
Projects/Database Admin
Temple, Inc.
Decatur AL
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[David Musgrave]

Hi all

One of the examples I have for GP Power Tools is code that prevents notes from being deleted and also prevents already saved content in the notes from being removed.

The idea is that once saved, the contents are secure and cannot be altered (except by the administrator).

It would be possible to make a small change to this code to add the User ID, User Name, Date and Time at the bottom of the text each time changes are saved.

This would probably satisfy your need.

For more information see https://blogs.msdn.microsoft.com/developingfordynamicsgp/2011/08/04/using-the-support-debugging-tool-with-real-life-examples/

Sivakumar Venkataraman has the Notes Disabler example.

If you want to go ahead with this, let me know and I can send you the latest version of the example code I have for this.

Regards

David

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David Musgrave MVP, GPUG All-Star

Managing Director
Winthrop Development Consultants

Perth, Western Australia

http://www.winthropdc.com
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[Lou Spevack]

If you own eOne Extender you can create Extender Note Fields.  Each note is recorded with the user, date and time.

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Lou Spevack
Systems Accountant | Dynamics Credentialed Professional
American Council on Education
Washington DC
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[Beat Bucher]

Hi David,

Unfortunately the link in your 2011 blog post for Siva’s entry about Notes Disabler is no longer valid and ends up in a dead-end.. I tried to search on the main blog site, but allas there was nothing to find. 🙁

Lou,

I like your idea for the Extender use of the notes, which I think is demoed in one of the training videos eOne put together for Extender.

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Beat Bucher
Business Analyst, Dynamics GP MVP
Ultra-Electronics Forensic Technology Inc.
Montreal QC/Canada
+1-514-489-4267
@GP_Beat http://dyngpbeat.wordpress.com/
Montreal QC GPUG Chapter Leader
GP2013R2 / MR2012 CU14
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[David Musgrave]

Hi Beat

I have the Note disabler triggers on my system and will send them to anyone who needs them.

I can even add the user date and time stamp if desired.

David

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David Musgrave MVP, GPUG All-Star

Managing Director
Winthrop Development Consultants

Perth, Western Australia

http://www.winthropdc.com
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[Scott Mickalide]

?Hi David,

Would it be possible for you to send me this code?

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Scott Mickalide
Pasek Corp
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[David Musgrave]

Hi 

The code as it stands just prevents deletion and editing of already saved notes.

I will add a date, time and user stamp on saving to the code and post it on my blog.

Please watch the blog or subscribe.

http://WinthropDC.com/Blog

David

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David Musgrave MVP, GPUG All-Star

Managing Director
Winthrop Development Consultants

Perth, Western Australia

http://www.winthropdc.com
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