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[Gabor Fulop]

Has anyone figured out a way to have Vendor payment lines over a certain amount go for a separate approval?  It looks like the Vendor disbursement workflow is based on the amount of the batch rather than the amount on each line.  We would like to accommodate different approvers for different payments amount, specifically, if a check or ACH payment is > $100,000, it should go to the Controller for approval.  Many thanks for any suggestions.

Best regards,
Gabor

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Gabor Fulop
Applications Manager
Transamerican Auto Parts
A Polaris Company
Home of 4WheelParts (4WP.com)
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[André Arnaud de Calavon]

Hi Gabor,

You will need a customization here. The first option would be creating a “vendor disbursement journal line workflow”. You can then setup an approval on line level. On the journal workflow, you can then add a line level workflow to ensure all lines are approved before approving the journal itself. This approach can be a bit cumbersome if you have a lot of payment lines. You can setup auto approval for amounts below the threshold. All other lines needs then be approved per line. 

Another option is to create a virtual field on the vendor disbursement workflow which indicates if there are lines with an amount higher than a certain limit. You can use this field as condition to include more approvers. This approach will not allow you to get a different approver per line or an indication which lines are over a limit.

I have not seen this requirement a lot before. Usually, there is a workflow on purchase orders and/or invoices. Once these have been approved, it should be OK to do the actual payments. In that case, the vendor disbursement workflow is used to check the bank accounts and cash flow position.

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kind regards,

André Arnaud de Calavon
Product manager, Microsoft MVP – Microsoft Dynamics Business Solutions
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[Stacy Black]

Hello Gabor,

Thought the process is not pretty or automagical, you can create a process with the AP team that when they create the Payment proposal to sort the vouchers by total and any that are over this threshold would be removed.  Then using a different journal, create a second payment journal and the Payment proposal would pull in those that are only over thie threshold.  This way you can use a conditional point to determine if the paymets are on journal name APPAY or APPRV. for example.

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Stacy Black
Senior Application Consultant
MCA Connect
Mukilteo WA
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