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[Shelley Rizzo]

?We’re testing using the year end process for the first time (we just went live in the summer). It seems like the system isn’t pulling in ALL open POs. We’re expecting to see all POs that that haven’t been fully paid. It seems random the one’s it’s choosing to exclude. Can anyone help?

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Shelley Rizzo
City of Kingston
Kingston ON
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[Shirley Adams]

Hi there,

You say you just went live in summer?  I would check the following:
* Budget control (analysis is fine but sometimes it doesn’t include if you are using blanks or control by different dimensions than you are looking at in analysis)
* Accounting date on PO – they need to all be in the year you are closing
* Run encumbrance / GL reconciliation report and see if the ones that you have ‘missing’ are on that report.  Also validate that there is encumbrance remaining in the POs themselves
* Make sure no pending invoices are in the system against the missing ones – or any actually.

The fact that they are missing versus giving errors means that there is likely some reason, even if it doesn’t seem logical :).

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Shirley Adams
AKA Enterprise Solutions
New York NY
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[Shelley Rizzo]

?Thanks Shirley! We’ll check these things out…

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Shelley Rizzo
City of Kingston
Kingston ON
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[Shannon Lecas]

?I would also suggest that you ensure the purchase orders have been confirmed.

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Shannon Lecas
County of Roanoke
Roanoke VA
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[Kirsten Wotton]

?Hi Shelley,

Are you using the ‘Purchase Order Year End Process’ in the General Ledger module and selecting ‘Retrieve Purchase Orders’? Also what version of AX and TIE are you on? Check to make sure your trial balance encumbrances and reserve for encumbrances match your budget analysis, this is a good place to start. Please feel free to email me at kirstenb@westhartfordct.gov and I can send you our documentation for Year End which may help.

-K

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Kirsten Wotton
Financial Systems Analyst
Town of West Hartford
West Hartford CT
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[Shelley Rizzo]

?We’re using AX 2012 R3 and TIE 2016.04. We’re currently on 2016.07. We’ll check this out and I’ll be in touch if we need more help! Thanks for your reply!

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Shelley Rizzo
City of Kingston
Kingston ON
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[Zvika Rimalt]

Is that a public sector specific process you are referring to?
or are you referring to some kind of report you run as part of year close process?

The “normal” year end process to transfer balances does not have a component related to purchase orders.

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Zvika Rimalt
Functional Consultant
Vancouver BC Canada
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[Shelley Rizzo]

?It’s for public sector…
thx!

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Shelley Rizzo
City of Kingston
Kingston ON
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[Todd Cabrera]

Hello All,

I am curious as to the outcome of this thread.

My version: AX 2012 RTM CU7

My company is having a similar issue where non-budgeted inventory PO’s, that cross over fiscal years, do not show up in this screen.  We assume they do not show since they are not budgeted, however, when trying to update the Accounting date, we get the warning to run the PO Year End process.

Is there another way to change the accounting dates or do we have to budget all expected PO’s? 

Thanks in advance for your help.

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Todd Cabrera
Business Application Analyst
Hamamatsu Corporation

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