Reconcile PO to Close (Archive & Delete)

  • Reconcile PO to Close (Archive & Delete)

    Posted by Ronald L McVicar Jr on May 25, 2023 at 2:41 pm

    We have a PO that has lines Received and Invoiced; and other lines with Quantities Received but will not invoice. The PO uses G_L Account for the No (Item) and not using Items. Others are GL Accounts instead of Resources. the Challenge is how to back out the receipts that did not get received and of course not invoiced. I see on the Purchase Receipt on the Line an “undo” Receipt but this is only allowed for Item not G_L Account. So again how do you reverse or undo this line on the Receipt? Any thoughts

    David Wiser replied 3 months, 3 weeks ago 4 Members · 3 Replies
  • 3 Replies
  • Lewis Rosenberg

    May 25, 2023 at 4:21 pm

    If the G/L lines were received, they cannot be reversed. You’ll need to invoice them and then you can credit those entries.

  • Cliff McDaniel

    May 25, 2023 at 7:36 pm

    As Lewis mentioned in your case you can invoice the GL line. You should be able to change the amount to $0 before posting the invoice. We do have a small modification that we can un-receive a GL account that has been received.

  • David Wiser

    June 1, 2023 at 10:06 am

    It should also be noted that receiving a GL line does not post anything. The posting to the actual GL account occurs during invoice posting, so Cliff’s suggestion is probably best. Zero out the amount on the GL line and go ahead and post.

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