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[Alishia Sprague]

Good morning,

 

I am trying to enter a rent payment for May 2017 so entered the invoice with a posting date of 5/1/17 and now I have to pay the invoice prior to 5/1/17 so I am trying to include the payment in this weeks EFT run. But I am getting an error. Does anyone know how to enter and pay post dated invoices? Thank you so much for the help!

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Alishia Sprague
AP Accounting Specialist
Inovonics
Louisville CO
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[Crystal Whelan]

Alishia,

One way to do this would be to post a Prepayment from the Purchase Order.  Essentially you are pre-paying a Vendor.  Then on the invoice date, you can post the Invoice and it will invoice at $0, as it’s already been posted by the Prepayment. 
See additional information: https://msdn.microsoft.com/en-us/library/dn398243(v=nav.90).aspx

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Crystal Whelan
IT Systems Manager
Banneker Industries
North Smithfield RI
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[Amanda Mayer]

When I had an invoice to prepay like this and didn’t want to go through the prepayment process (typically only did this with the insurance invoices as there was no second invoice to clear the prepayment), I’d manually add the line to the bottom of my payment journal. You won’t be able to apply the invoice to it in the payment journal, but you can apply after the fact.

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Amanda Mayer
New View Strategies
Milwaukee WI
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[Victor Diercksen]

Hello,

You can do one of the following.  You can set the posting date in your payment journal to May 1st and only run it for that one vendor and/or invoice.  OR, you can do a manual payment without running the Select Vendor Payments and then manually apply the payment to the invoice under the vendor ledger entry.

Good luck.
Victor

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Victor Diercksen
Director of Business Technology
PermaPlate Company, Inc.
Salt Lake City UT
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[Maureen Youngblood]

This is exactly what I do, I enter the payment manually in the payment journal, but do not apply the payment to the invoice.  I then go in to the ledger entries and apply the payment to the invoice.  It works for a check, I’m not sure about EFT.

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Maureen Youngblood
U.S. Operations Manager
Golden Omega USA
Aliso Viejo CA
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