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[Linda Landers]

We have a need for Fixed Asset software. Does anyone have a suggestion for software and/or are using one they like?

General needs include:

• Asset Budgeting
• Asset Lifecycle Management
• Audit Trail
• Barcoding/RFID
• Depreciation Management
• Disposal Management
• Document Management
• Inventory Tracking
• Tax Management

Of course, Reporting for the above-mentioned items.

Thank you!

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Linda Landers
Business Systems Analyst-Microsoft NAV
Ellsworth Adhesives – Corporate Services
Germantown, WI
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[Andrew Good]

Have you looked at the Fixed Assets portion of NAV? It handles most of what you are looking for and is integrated with the G/L.

It does not have Asset Budgeting not Asset Lifecycle Management explicitly included. Depending what you are looking for, the it may have the basis for you needs. Couple this with a document management solution and you could have a solution within NAV.

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Andrew Good
President
Liberty Grove Software
Oakbrook Terrace IL
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[Amanda Mayer]

I agree with Andrew. The base NAV functionality will cover most of your requirements, including tracking repairs & maintenance costs against an asset. 

The system can do depreciation, but I would suggest using it only for internal depreciation and use Sage Fixed Asset software if you are tracking tax books at all.

As for the Asset Budgeting, there is some limited functionality there where you can enter items as a Budgeted Asset for budgeting purposes and then purchase it, effectively turning it into an actual asset in the system.

For Life Cycle management, you could look at using the Warranty Date to determine replacement date. Or that in conjunction with the Depreciation End Date…

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Amanda Mayer
New View Strategies
Milwaukee WI
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[Linda Landers]

Thank you Amanda!
Sage Fixed Asset software is changing their licensing model to named users and this will cost us quite a bit more money, which has led us to looking into other options.

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Linda Landers
Business Systems Analyst-Microsoft NAV
Ellsworth Adhesives – Corporate Services
Germantown, WI
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[Amanda Mayer]

Ah, I see!  Well, NAV can handle the depreciation books you need, but it is managed manually. So the bonus depreciation, declining balance method, etc. all have to be entered as formulas. As the Fed and States change those calculations, they would have to be managed manually as well, in each company. 

You could possible consider requiring your Tax Accountants to handle that piece of it, as many companies do, but it really comes down to where do you want to spend your money? Your options are:

1. Internally to manually manage NAV 
2. Internally to manage SAGE (less than no 1.)
3. Externally with Tax Accountants

If you can gain asset management AND maintenance from using NAV, then perhaps it makes sense to move away from Sage, but you might consider restricting access to Sage to reduce the named license counts.

Hope this helps!

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Amanda Mayer
New View Strategies
Milwaukee WI
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[Linda Landers]

Thank you, I appreciate your feedback!

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Linda Landers
Business Systems Analyst-Microsoft NAV
Ellsworth Adhesives – Corporate Services
Germantown, WI
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[Linda Landers]

Hi Andrew…Thank you for your input, I will need to take a look at what NAV offers for Fixed Assets. One of our users had looked at NAV, but I think we may need to take another look.

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Linda Landers
Business Systems Analyst-Microsoft NAV
Ellsworth Adhesives – Corporate Services
Germantown, WI
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