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Reprinting after Posting an AP Batch
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Reprinting after Posting an AP Batch
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?Our printer had issues this morning, can we somehow reprint the reports that usually run after we post an AP batch?——————————
Jolaine Bowman
Treasury & AP Manager
Medica
Minneapolis MN
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Are you referring to the posting journals? If so, you are able to reprint them under the Purchasing area, under Report -> Posting Journal. Then you can select which report you want to reprint and click New. Ensure to insert a restriction for your posting date or Batch ID, in the white box area.
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Christine Boisvert
IT Manager
Floform Countertops
Winnipeg MB
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Hi
Depending on which journal you want to reprint, there are different areas to access the reports from?. Our AP setup prints a Transaction Journal, General Ledger Distribution Journal, and a General Posting Journal. I listed the procedures below.
- To reprint the Transaction Journal:
- Purchasing>Reports>Posting Journals
- Reports: Choose Transaction Journal
- Options: If you do not have a saved report click on New to bring up the Purchasing Posting Journal Options window. If you have a saved report then highlight the report name and click on Modify bring up the Purchasing Posting Journal Options window.
- Option: If creating a new report type in a report name
- Sort By: Choose Batch ID from the drop down
- Ranges: Choose Batch ID from the drop down
- Click on the looking glass at the end of the From field to open the Historical Purchasing Batch IDs window
- Click on the Posting Date column then scroll to the bottom to access the most recent batches.
- Click on the batch needed and Select
- Insert
- Destination: For a new report click on Destination to open the Report Destination window, choose your preferred destination, and click OK.
- When printing is complete close the Purchasing Posting Journal Options window
- If desired, when asked to save changes to the report option click on Save to keep the parameters entered
- To reprint the General Ledger Distribution Journal:
- Purchasing>Reports>Posting Journals
- Reports: Choose GL Distribution Detail from the drop down
- Options: If you do not have a saved report click on New to bring up the Purchasing Posting Journal Options window. If you have a saved report then highlight the report name and click on Modify to bring up the Purchasing Posting Journal Options window.
- Options: If creating a new report type in a report name
- Sort By: Choose Batch ID from the drop down
- Ranges: Choose Batch ID from the drop down
- Click on the looking glass at the end of the From field to open the Historical Purchasing Batch IDs window
- Click on the Posting Date column then scroll to the bottom to access the most recent batches.
- Click on the batch needed and Select
- Insert
- Destination: For a new report click on Destination to open the Report Destination window, choose your preferred destination, and click OK.
- When printing is complete close the Purchasing Posting Journal Options window
- If desired, when asked to save changes to the report option click on Save to keep the parameters entered.
- To reprint the General Posting Journal:
- Financial> Reports>Cross-Reference
- Reports: choose Audit Trail Code from the drop down
- Options: If you do not have a saved report click on New to bring up the Cross-Reference Report Options window. If you have a saved report then highlight the report name and click on Modify to bring up the Cross-Reference Report Options window.
- Include: Check Posting Accounts, Unit Accounts, and Voided Transactions.
- Sort By: Audit Trail Code
- Year: Click on Open and choose the proper year from the drop down at the end of the Year field.
- Ranges: Click on the drop down and choose Date.
- From/To: choose the posting date of the journal needed.
- Insert into Restrictions
- Go back to Ranges and click on the drop down and choose Source Document
- Type in PMTRX in From and To, or click on the looking glass and choose that code from the Source Documents window.
- Insert into Restrictions
- Destination: For a new report click on Destination to open the Report Destination window, choose your preferred destination, and click OK.
- When printing is complete close the Purchasing Posting Journal Options window
- If desired, when asked to save changes to the report option click on Save to keep the parameters entered.
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Shari Bruno
Accounting Operations Manager
Bible League International
Crete, IL
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