[Jiawei Guo]

Hello!

Does anyone have experience on preventing create a purchase order with a supplier that is not approved in GP 2016? I was hoping in Item set up or Vendor Card has something that can flag this awareness we can utilize.

Thank you!

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Jiawei Guo
Monteris Medical Corporation
Plymouth MN
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[Martha Machado]

Depending on which GP version you’re running, I’d recommend Vendor Approval Workflow.

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Martha Machado
CPA / Consultant
CPA Projects
Pompano Beach FL
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[Blair Christensen]

If workflows are too complicated, you may also want to look into credit limit restrictions.  To my knowledge, one can’t create any further orders against a vendor which has exceeded its credit limit, so if you set the limit to $1 (0 is unlimited credit) you should be able to stop any invoice in its tracks.

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Blair Christensen
Database Administrator
Oppenheimer Companies, Inc.
Boise ID
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[Bill Schulz]

You could also just inactivate the vendor. You cannot create a Purchase Order for an Inactive Vendor.

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Bill Schulz
Turnkey Technologies, Inc.
St. Louis MO
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[Windi Epperson]

Another option is to place the vendor on hold.  Then when you enter a PO, you’ll get the following message.

The only downfall is that the user could say yes and continue to enter the PO.
Thanks
Windi

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Windi Epperson
President/GP Senior Consultant
Advanced Integrators, Inc.
Norman OK
405-946-1774 Ext 102
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