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[Drew Rosen]

I just got onto GP 2018 payroll and I am using the payables integration.  The Header screen is transferring to Purchasing with the vendor name purchase amount document number and description.  When I click on the distribution tab no account number shows for the Purch Type and and the account number for the Pay type is the account number that should show in the PURCH type.  The accounts payable gl account number does not appear.  All the amounts are correct (debit and credit).    Under tools setup posting posting accounts for purchasing the Accounts payable general ledger account number is the Accounts Payable posting account field.  Thanks Drew G Rosen 910-221-3561

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Drew Rosen
Carolina Services of Fayetteville, Inc
fayetteville NC
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[Drew Rosen]

I figured out that when setting up the vendors under Payables Integration you enter the transaction type, the employee number the deduction or benefit code the account number at the bottom of the screen is the companies accounts payable number.  You also must go into the purchasing cards menu for the vendor and click on the tab for accounts and put the account number your want to post the purchasing type to be under the purchasing account number on this screen.  Thanks

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Drew Rosen
Carolina Services of Fayetteville, Inc
fayetteville NC
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[Angie Boyle]

I’m trying to set up the payroll integration to payables feature. When I ran a test both the PURCH type and PAY type populated with the payable GL account. The PURCH type is correct for the payable account, but the PAY type should be the Cash account since we are making a payment. How do I set up so the PAY type will automatically populate to the cash account?

Thank you.

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Angie Boyle
Finance Manager
Valley Regional Fire Authority
Auburn WA
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[Pamela Stephenson]

The transfer over to payables, from payroll transfers as it is an invoice.  So, it won’t be paid, until you do a check or EFT batch on those items.  You would want the GL to be the same number you have that deduction code in payroll going to, so that they would offset each other in that account.  For example, we have a GL account set up for our Garnishment payable, and when the payroll is processed, the deductions will credit this account.  When the payables batch that was transferred is posted, it should be a debit to this same account (and credit A/P account).  When the actual “Invoice” is paid, it will debit A/P account, and credit cash account.

That is how we process ours, anyway.

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Pamela Stephenson
Director of Accounting and Finance
Ashley Ward, Inc.
Mason OH
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