[Roland Schenk]

Hi
We posted additional invoices to an asset that was already being depreciated. Now the asset won’t calculate depreciation correctly. The invoices should have went to another FA number. What can I do to fix this in Navision.

——————————
Roland Schenk
DELCATH SYSTEMS
Queensbury NY
——————————

[Crystal Tollison]

?Roland,
I believe this link will help you assess the best option as I think there could be more than one way to approach your correction.

Read through this link on how to Revalue a Fixed Asset.  It covers your situation where you have additional acquisition costs after depreciation has been posted.

I always suggest testing FA entries in a recent test company as they can sometimes result in surprising entries.

https://docs.microsoft.com/en-us/dynamics-nav-app/fa-how-revalue

——————————
Crystal Tollison
Consultant
ArcherPoint Inc.
Lawrenceville GA
——————————
——————————————-

[Cynthia Priebe]

This is a complicated one in that you have invoices that are now posted with the incorrect asset and the related asset value and depreciation problems. I would normally suggest a reversing credit memo, however I have never done this with a fixed asset assigned. It may be as simple as this, but I don’t think so. 

If you can live with the Purchase invoice in its current state, you may be able to cancel the FA entries then re-enter correctly to get the results you require.

From the fixed asset only, the following are options for correcting entries:

• Cancel an entry: You can cancel an incorrectly posted FA entry for one or more fixed assets by using the Cancel FA entries batch job, which can be run on the FA Ledger Entries window from the Actions FastTab. To cancel entries for various assets at the same time, run the Cancel FA Ledger Entries batch job that can be accessed from a depreciation book. When you cancel an entry, the batch job creates a correcting journal entry that you can review and post. If the assets are integrated with the general ledger, the batch job creates lines in the FA G/L journal. Otherwise, the batch job creates lines in the FA journal. The program marks the entry from the journal line and the entry from the FA ledger entry as error ledger entries. This can be possible only if the two entries have the same FA posting dates, the same FA posting types, and the same amounts with opposite signs, debit and credit. When you post the journal, the program removes the fixed asset ledger entries from the FA Ledger Entries window and posts them to the FA error ledger. You can view the error ledger entries in the FA Error Ledger Entries window.

• Reverse an entry: Using the Reverse Transactions function, you can reverse (undo) entries. When you reverse an entry, the program automatically posts an entry with a negative amount. This is a general method of correcting all general ledger postings and can be used only with entries generated from a general journal line. You can reverse entries from the G/L registers, fixed asset ledger entries, and other ledger entries windows. You cannot reverse fixed asset ledger entries associated with sold fixed assets and fixed assets ledger entries if reversing an entry results in a negative book value for the fixed asset.

Note: The important difference between the two methods is that when you reverse an entry, the program posts an entry with the opposite sign in the same table. When you cancel entries, the program moves the incorrect entries to the FA error ledger.

It is recommended that you do not use the Reverse Transactions function to correct an incorrect acquisition cost entry, because in this case the Calculate Depreciation batch job cannot calculate the depreciation correctly. We recommend that you use the Cancel FA Entries batch job to correct FA entries.

Make a copy of your company and if you can live with the Purchase invoice in its current state, you may be able to cancel the FA entries to get the results you require.

I would love to find out what approach ends up providing you with the desired results.

——————————
Cynthia Priebe, MCTS, DCP
Senior Business Analyst and Project Manager
Liberty Grove Software

Let’s continue the conversation at Summit!
Sessions –
NEW87 – Small Changes with Big Impact: Core Application Setup
PPM83 – Change Requests the Entire Organization will Understand
Pre-Conference Academy –
Dynamics NAV Core Application Setup Review
——————————
——————————————-