@beatbucher

thank you for responding.

It appears Center is trying to promote their business for Travel and Expenses. Thought to get some insight from the community.

@devon-southallics-cloudsolutions-com

So, this is the reason we calculate and hope we do not fat figure a number (LOL)

GP, I feel is not very intuitive for clients especially if there is not a lot of protection – IMHO.

Thank you for sharing this with me.

Have a great day!

😃

@devon-southallics-cloudsolutions-com

As most clients do not use this feature, what do they use to ensure to verify the Payables TRX entry total Batch amounts are correct?

Would this be a better option for payables as it possible could be used if the Batch Amounts are verified and correct to avoid voiding, reentry, overpayment, other issues?

If…

Read more

We are looking for options for Travel and Expense strategies.

Has anyone might have any suggestions of software products that your company uses.

Thank you,

Good Day,

For the AP module, when creating an AP Transaction Entry Batch, is anyone familiar with the Batch Control feature?

This is something that I like to learn more about, but unfortunately there is limited documentation for this specific control in AP.

Any helpful insights are appreciated.

Best Regards,

Christine Polifka

Hello everyone,

In GP for AP module what is the Batches transaction control used for. (attached)

Reason I ask is it appears if I use this and the Control amount and Actual amount does not match, I still am able to post without a message error warning.

Is there a way to get this setup? if so, can an administrator do this or is it third party…

Read more

Hello everyone,

As I recall there was a discussion about posting a invoice that has multiple currency exchange rate for a prior date. We are currently on GP Version 18.5.

If I have an invoice that is in June that needs to be June 10th exchange rate, is there a way to use this rate

from the exchange rate table. If I create an exchange rate for…

Read more

Hello, how do you receive information for GP User Group meetings?

@Windi Epperson

Thank you for explaining this.

As I have done batch recovery in the past, I found that the box needs to be checked first then select on Continue, Hope this helps (document attached)

@Elianine Salyer

Thank you so much for your response and helping to get this resolved.

It is appreciated with the screen print as well!

This must have been the reason as Net 30 was set up as Add Day Net 20.

I have changed this in our system.

Good morning,

I am trying to figure out if the setup for payables management is correct.

It appears that the vendors we have set up as Net 30 have a due date of Net 20.

I am not sure the reason and hope that someone can assist with this (attachments)

Thank you

We have tried two different ways to apply an
A customer requested us to apply an open credit to an open invoice on their account.

We did this through the GP Test two separate senecio’s

First scenario 1) Sales–Transaction–Cash Receipts

Second scenario 2) Sales — Transactions–Apply Sales Documents

Looked at the Edit List for the batch, looked at…

Read more

Hi Jo,

Thank you for kindly responding to my discussion.

We will reach out to our Partner as they can assist us with the issue as they have access to SQL.

Also, I can see this manual payment in a batch and the Vendor Inquiry screen as WORK status.

I will share the screenshots with our partner as well.

Is it typical when you have multiple…

Read more

Please respond – SOS

Today (2/28) I had created an AP Manual Payment and confirmed the total amount was correct. This is a foreign currency vendor that we have set-up. MS Dynamics GP version 18.5

For some reason a specific vendor did not post with the Batch and is not in the recovery batch. Just seems stuck in transaction. I looked at the…

Read more

It is great to have additional resources with GP Expertise.

Thank you for sharing your knowledge and recommendations.

It is fantastic to have treasure chest for GP users!! I will bookmark this for future.

Thank you for sharing Jo. Our IT department was able to post this today on 2/20/2024. They are not sure the reason, but it worked. Thank you

Hi Everyone,

We had discovered that there was a Manual invoice created that contain warnings or errors after posting.

Is shows in the Sales Posting Journal **One or More line items contain warnings or errors.

The specific error was Item Quantities aren’t completely fulfilled.

This has now been corrected but the invoice was not posted.

Not sure if…

Read more

Hi, here is the full details. Hope this helps you.

Hello Eddie, I had this happen when posting a AP batch and goes to Recovery. It might be a duplicate entered twice as well. If you go to recovery batch and recover you can do a print edit list on the batch.

Please see attached. Hope this helps.

@Jo DeRuiter,

If the safepay configuration shows PC CONNECTION SALES CORP and the vendor card now the same. I had verified these are both the same as suggested.

Please explain as I am not sure what you mean by “have a custom configuration on your hands.” Thank you

@Kerry and @Jo DeRuiter,

I had forgot that I changed the vendor card on 12/19. If this is the case, I changed it to PC Connection Sales Corp. It now shows this on the new transactions and reflects on the new checks.

I am going to change it to be the same as the bank, wish me luck. I will have one transaction it will not show on the new check. But…

Read more

Hi Kerry,

In case you might like to see what the bank exception (attached)

Hi Kerry,

We are on GP version 18.5. We do not use Mekorma

I forgot to say the issue is when I cut the check it shows different, this might be a reason of the missed match.

Hi Everyone,

When I submit a file using safepay to our bank, for one vendor it causes a mitched matched.

In GP has the Check the name is correct: Check Name (Payee Name), but the file uses the remit to address DBA.

I have the card set to address ID: PRIMARY

For some reason the file picks up the address DBA as part of the Check Name

I am not sure…

Read more

@ Jo de Ruiter and @Pamela Stephenson,

I appreciate your help with this. A lot to learn in GP for AR is a new role I am in.

Pamela,

Thank you so much for your response and providing direction on this.

As I am a visual learner, I had found Receivables Transactions by Customer that was created by our company.

would this work? See Column display Name, example (attached)

For the credit memos, what do these represent. As our company creates returns to the customers. Not…

Read more

Good Day everyone,

Has anyone created a customer AR showing all past due invoices and amounts using a smartlist to export into Excel?

Thank you

Hi Samantha,

Thank you for your response.

Here are questions I have

– Is there any documentation for prepayments?

Once this is set-up in GP for prepayments

1) What does the posting journal show

2) General ledger – what does it show

3) How does a check get issued (we do live checks)

( Note for our company – Checks are a segregation of duties)

4)…

Read more

Has anyone done a prepayment PO. Looking for some guidance as I like to learn more about this feature in PO Entry Module.

Hi Rebecca,

Not sure if you had gotten this resolved yet.

Typically, when we create a return with a restock fee. We use the function of Additional in the menu.

This is under the function menu Additional, select on the down arrow and select the apply restock fee and enter the percentage. Then process.

I added two attachments. Not sure if…

Read more

SOS A response😀 is kindly appreciated.

We had an issue where an Exchange Rate used on a Purchasing PO was incorrect.

The Rate was USD and should have been Swiss Franc.

We used USD of 1.1520658 instead of Swiss Franc .862821, this caused a large variance.

Does anyone know the best approach to correct this error.

If possible, an example with steps…

Read more

Hello, we use safe pay and we have it configured/set up to upload the filename and path. This is setup in Financials>>Upload Maintenance.

The file is sent directly to the location, and we can upload to our bank account. I had attached the process, but not sure how you are set up. Hope this helps.

Hello everyone, this is now resolved.

Good morning,

Does anyone know how to correct an accounts payable invoice on a PO and posted in GP that has an incorrect exchange rate?