[Terri Regina]

Hi, Community – another DGP mystery (at least for the layman) …. we created a class ID for F&F and added an asset which would require catch up depreciation. From all observable criteria, the class ID and asset ID setup looked right and correctly pulling the Depreciation and Depreciation Reserve A/C#’s. We ran depreciation depositing the transaction into a batch then posted. There was only one month of depreciation posted to the GL but the data was in the Financial Detail Inquiry and the batch number was only listed with the one month of depreciation – the catch up periods had the correct FA Periods but no batch number. I attached a couple of screen shots that may explain better. Thank you for your help.

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Terri Regina
Schurz Communications, Inc.
Mishawaka IN
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[Windi Epperson]

Hi
Based on your screen shots? the catch up depreciation went to prior periods.  All the lines in that screen shot that don’t have a Batch Number have not been posted to the GL. You would want to go to FinancialRoutinesGL Posting and set the Periods to be 2021-011 to 2022-002 in order to post those transactions over to the GL.

For the second screen shot, that is a Maintenance window, not a depreciation window.  The Maintenance window is maintained manually and just used for tracking when you did maintenance on an item.  You would want to look at FinancialCardsFixed AssetupBook to see the YTD and LTD depreciation recorded.

Hope that helps,
Windi

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Windi Epperson
Customer Support Manager
Njevity, Inc
Norman OK
720-870-9700 x104
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[Lori Zenz]

Hi

Our organization is working to set up Fixed Assets in D365 – when you state to go to the FinancialRoutinesGL and se the Periods to be 2021-11 to 2022-002 to post the catch up depreciation – in doing so will the catch-up post to the current month in the GL?   I wanted to make certain that setting the periods does not mean that the catch-up is posting to a prior period on the GL.

Lori Zenz
Accounting
Epic
Verona, WI
?

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Lori Zenz
Epic Systems Corporation
Verona WI
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[Windi Epperson]

Hey
Just to make sure I’m not giving you bad information – my response is for fixed assets in Dynamics GP.  Dynamics GP is different than D365 and D365 actually could be one of 2 separate products called BC and F&O.  If you’re going to D365 BC or F&O then my answer isn’t applicable.

If you are setting up GP fixed assets, then yes – entering the backwards dates could cause prior period posting.  In your account group setup has an account for prior postings? and entries posted to years prior to the current fiscal year (as shown in fiscal period setup) should post to this account.  But regardless of the accounts that are posted to, the batch will post TO the GL as an unposted batch and you can pull up that batch and edit it.  So you can change the dates and post to whatever accounts you need to post to.

Best suggestion is have your partner setup a test company for you that is a copy of your live company and then you can run through transactions like this in the test company first to make sure you end up with the results you’re looking for.

Thanks
Windi

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Windi Epperson
Customer Support Manager
Njevity, Inc
Norman OK
720-870-9700 x104
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[Terri Regina]

Thank you for your response, additional questions. 1. I confirmed that depreciation posted to prior periods in the FA subledger, however why did this happen if the year 2021 was already closed. Shouldn’t GP warn me 2. If I have another asset that was placed in service in the prior fiscal year how can I get catch up depreciation in the FA subledger to only post in the current period and not go back to prior periods

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Terri Regina
Schurz Communications, Inc.
Mishawaka IN
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