Dynamics GP
Dynamics GP
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Change of existing Payables Data
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Change of existing Payables Data
We are on GP2018. But I saw this oddity when on GP2015. We have three companies. We each have complete access to all three. Primarily I work in the Main Company and the Data Center company, both for payables. My Coworker works primarily in the Catalog company for payables, and receivables for the Main Company and the Catalog.
We run Smartlist throughout the month in the payables. We save to Excel then upload to our Invoice Register we have in FileMaker Pro. In the Catalog company I do an adjustment to the Credit Card Vendor, after exporting the transactions, to zero it out each month. I use Integration Manager to upload to the Credit Card Vendor in the Main Company to consolidate the transactions.
During the Month, the Smartlist shows my coworker as the Posted User ID. After I do an adjustment (a single transaction), to zero the vendor. The Smartlist shows that I posted all of the Credit Card transactions through the month. GP changes the transactions Posted User ID.
Why?
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5 Replies
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I just finished a test…when I created an AP Invoice under one User ID it showed that User ID as the Posted User ID. When I created a credit memo and applied it to that invoice, the Posted User ID updated to that User ID. I also tested partially applying to the Invoice. In that case, the original User ID stayed.
My conclusion: That field is updating to the User that was responsible for moving it from the Open Table to the History table. Since you are closing out the balance on the transactions, you are the one moving it to history…so it changes to your name. It might be better named “User Who Wrote the transaction to the current table” vs. User Who Posted.
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