Posting Accounts versus Vendor Account set-up posting accounts

  • Posting Accounts versus Vendor Account set-up posting accounts

    Posted by DSC Communities on March 22, 2017 at 3:58 pm
    • Kurt Raddant

      Member

      March 22, 2017 at 3:58 PM

      I have GL accounts input for Term Discounts Available and Term Discounts Taken – in Setup, Posting, Posting Accounts.  I left those blank then at the Vendor Account/Card Maintenance level.  My assumption is that those GLs would default in from Posting Accounts then. I do however have a default Purchase GL at the Vendor level (see above). 

      Because I have that one GL entered at the Vendor Level, is the system (2013 R2) using all accounts at the vendor level, even though some are set up at the Posting Account level…..but not “over-ridden” at the Vendor level?  I’m not getting the GL to default in for Terms Discounts….

      Thank you.

      ——————————
      Kurt Raddant
      Curative Connections/ProSolutions, Inc.
      Green Bay WI
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    • Kristen Hosman

      Member

      March 22, 2017 at 4:09 PM

      Hi Kurt.

      GP will look first to your vendor card if you’re entering in a transaction entry.  If a GL code is empty on the vendor card and it is needed in the transaction (i.e. term Discounts Take/Available) then GP will look at your posting accounts setup.  If by some chance the posting account in the setup is blank then you will get a message when trying to save / post the transaction.

      If you are receiving / entering an invoice from a PO and you’re receiving items that have an item card the posting accounts will default from the item master card, then the vendor card, lastly the posting master setup.  

      Hope that makes sense.  If not let me know and I’ll try to explain better.

      ——————————
      Kristen Hosman
      Accounting Manager
      PlatinumCode
      Pine CO
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    • Kurt Raddant

      Member

      March 22, 2017 at 4:27 PM

      Hi Kristen:  I do have the Term Discounts GL accounts in the posting accounts setup.  When I enter a transaction for this vendor with discount available, that distribution row is not pulling in the GL though.  It seems like the system won’t look to the posting account setup, because I have one GL entered for Purchases at the vendor card level.

      ——————————
      Kurt Raddant
      Curative Connections/ProSolutions, Inc.
      Green Bay WI
      ——————————
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    • Kristen Hosman

      Member

      March 22, 2017 at 4:52 PM

      Hi Kurt.

      What type of transaction are you doing in GP (Enter/Match, Transaction Entry)?  I’m going to test this in my system quick

      ——————————
      Kristen Hosman
      Accounting Manager
      PlatinumCode
      Pine CO
      ——————————
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    • Kristen Hosman

      Member

      March 22, 2017 at 4:55 PM

      Kurt,
      Second thought give me a call to discuss I can help you over the phone.  952-985-2507

      ——————————
      Kristen Hosman
      Accounting Manager
      PlatinumCode
      Pine CO
      ——————————
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    • Kristen Hosman

      Member

      March 22, 2017 at 5:12 PM

      After connecting with Kurt it was discovered that within the Posting Setup (tools > Setup > Posting > Posting accounts) under the Purchasing module the discounts taken was blank.  Once that was populated the system acted the way it was expected to act.  

      Side Note:  I make sure all accounts have something within the posting accounts setup.  I use a suspense account of 999-999999-999 so that transactions won’t be held up when posting.  I review the suspense account monthly and re-class anything that hits along with fixes an issues that arise.  Most of my issues are because Vendors are setup without a purchasing account coded.  So I have folks ordering things that don’t get coded to the right account.  With it hitting the suspense account I can catch those issues and get them fixed right away. 

      ——————————
      Kristen Hosman
      Accounting Manager
      PlatinumCode
      Pine CO
      ——————————
      ——————————————-

    • Kurt Raddant

      Member

      March 23, 2017 at 8:51 AM

      Thank you very much for your help Kristen.  When I thought I was setting up Discount accounts under Posting Accounts Setup, I was under the default of ‘All’.  Those accounts aren’t for the Purchasing Module (would be nice if they could have another column indicating which module they impact).  Anyway, once I switch the dropdown to just ‘Purchasing’ then I could see that Discounts Available and Discounts Taken were blank.  Populating those fixed the issue I was seeing.  Thank you to Kristen for helping to solve the mystery.

      ——————————
      Kurt Raddant
      Curative Connections/ProSolutions, Inc.
      Green Bay WI
      ——————————
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    DSC Communities replied 7 years, 2 months ago 1 Member · 0 Replies
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