[Deana Davis]

Hi,

Is there any reason why this function should not be run while users are in processing?

Thank you
Deana

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Deana Davis
Atlantic Corporation Limited
Halifax
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[Jen Kuntz]

Hi Deana,

I can’t think of a reason why you should need users to stop processing. The only possible thought would be depending on volume of data, if this report takes a long time to generate, it may generate faster if there is less activity in GP at the same time but processing power these days makes those kinds of concerns fairly old fashioned.

In this case, it’s a reporting tool, not a routine or utility that is potentially changing data/recalculating balances etc.

Jen

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Jen Kuntz, CPA, CGA
Microsoft MVP, Business Solutions
Kuntz Consulting Inc.
Cambridge, ON, Canada
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[Rob Klaproth]

Hi Deanna and Jen,

The reconcile reviews your fiscal year that you selected and makes sure all of the summary balances within that year are correct.   I have seen times when people can’t run a summary trial balance or a summary inquiry in financial and the reconcile fixed it.  

So, my recommendation is to avoid running this if people are posting data because they could post something that affects the very balances reconcile is calculating.  

With that said I have not seen any issues running it with people logged in just make sure they are not posting transactions to the module the user is running reconcile against, in this case the GL.  

The worst case scenario on reconcile would be you have to run it again.  With check links on the other hand you definitely don’t want any one logged in.  And of course the year end close, it won’t let you do that with people logged in.  

Rob

Sent from my iPhone

——Original Message——

Hi Deana,

I can’t think of a reason why you should need users to stop processing. The only possible thought would be depending on volume of data, if this report takes a long time to generate, it may generate faster if there is less activity in GP at the same time but processing power these days makes those kinds of concerns fairly old fashioned.

In this case, it’s a reporting tool, not a routine or utility that is potentially changing data/recalculating balances etc.

Jen

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Jen Kuntz, CPA, CGA
Microsoft MVP, Business Solutions
Kuntz Consulting Inc.
Cambridge, ON, Canada
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[Amber Bell]

Hello Everyone,

I wanted to clarify the differences between the “Reconcile to GL” Routine vs. the Reconcile Utility:

• Reconcile to GL (Financial > Routines > Reconcile to GL): This is the report on the original question. This is designed to find transactions that are in the GL or not in the Subledger. It does not create any transactions. It can take a long time if you have a lot of transactions or if you run for a large date range. If people are in the middle of posting, the info might be “Out of Date” but it doesn’t create transactions or affect others from working in GP.
• Reconcile (Financial > Utilities > Reconcile): This is the Utility that Rob was referring to. This should not be run if users are posting. It is typically done if you do anything out of the ordinary (Re-Open a closed year…etc.).

I think the naming of these very different processes is confusing. I hope the screenshot and descriptions help!

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Amber Bell
Training Dynamo LLC
Email: amber@trainingdynamo.com
Website: http://www.trainingdynamo.com
Twitter: @trainingdynamo
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[Jen Kuntz]

Thanks Amber, for jumping in there to clarify!  I was answering based on the original question, Reconcile to GL, not a Reconcile routine 🙂

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Jen Kuntz, CPA, CGA
Microsoft MVP, Business Solutions
Kuntz Consulting Inc.
Cambridge, ON, Canada
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