[Tabitha Smith]

Hello All

I would like to know if there is a way to prevent people from entering in future document dates (not posting dates) when entering in invoices.  I am finding that when this is done an invoice cannot be voided if needed.

Thank you

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Tabitha Smith
Nevada Restaurant Services Inc. DBA Dotty’s
Las Vegas NV
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[Rob Klaproth]

No, but there is a tool in PSTL called “Document Date Verify” when you turn it on for the company it will warn the user if they try to enter an invalid date.  Unfortunately, it will not prevent them.

——Original Message——

Hello All

I would like to know if there is a way to prevent people from entering in future document dates (not posting dates) when entering in invoices.  I am finding that when this is done an invoice cannot be voided if needed.

Thank you

——————————
Tabitha Smith
Nevada Restaurant Services Inc. DBA Dotty’s
Las Vegas NV
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[Leslie Vail]

Hi,
You actually can void these invoices. What you need to do is to create that fiscal year in your company and then void the invoice. After the invoice is voided, you can remove the transaction history for that year and then delete the errant fiscal year. Be sure to close the financial series so that you do not have records trying to post to the general ledger.
Kind regards,
Leslie

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Leslie Vail
Accounting Systems Consulting, Inc.
Dallas TX
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[Beat Bucher]

Hi Tabitha,
Check this recent thread.. it covers the same topic in details :
https://www.gpug.com/communities/community-home/digestviewer/viewthread?MessageKey=848167b7-3aaa-40ae-9284-c10dce840343&CommunityKey=4754a624-39c5-4458-8105-02b65a7e929e&tab=digestviewer#bm848167b7-3aaa-40ae-9284-c10dce840343

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Beat Bucher
Business Analyst, Dynamics GP MVP
Ultra-Electronics Forensic Technology Inc.
Montreal QC/Canada
+1-514-489-4267
@GP_Beat http://dyngpbeat.wordpress.com/
Montreal QC GPUG Chapter Leader
GP2013R2 / MR2012 CU14
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[Kimberly Lomax]

We keep future periods closed (that have been set up in the fiscal calendar) so that it will error if someone keys in a date into a future period.

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Kimberly Lomax
Manager, Financial Systems
Rayonier
Jacksonville FL
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