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[Paul Pollock]

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When a project is finalized, it’s essential to address any open POs linked to it. Finalizing a project without resolving open POs can lead to discrepancies in financial records and hinder procurement processes.

Best Practices:

1. Close Open Purchase Orders Before Finalizing the Project:

   • Review and Close POs: Ensure all POs related to the project are either fully received, invoiced, or canceled if no longer needed. This practice prevents issues such as budget encumbrances and ensures that financial commitments are accurately reflected.
   • Utilize the Finalize Function (optional): In D365FO, the ‘Finalize’ function on a PO prevents any further changes and releases any remaining budget reservations. This is particularly useful for locking the PO and ensuring no additional modifications are made.

2. Implement Change Management Processes:

   • Enable Change Management: Activating change management for POs ensures that any modifications undergo an approval workflow, maintaining control over procurement activities. This is especially important in project scenarios to manage changes systematically.

3. Regularly Monitor Purchase Order Statuses:

   • Utilize Workspaces: D365FO provides workspaces like ‘Confirmed purchase orders with changes’ to monitor and manage POs effectively. These tools help in identifying and addressing any pending actions on POs, ensuring they are appropriately closed or finalized.